Month 1: Foundation, Core Securing & Intensive OutreachWeeks 1-2:<ul><li>Internal Kick-off Meeting (Founder): Official launch, role assignments, emphasize urgency.</li><li>Budget Finalization (Finance Lead): Lock down ETB budget, rapid vendor quote research.</li><li>Core Team Formation (Founder/Operations Lead): Finalize Kru roles.</li><li>Venue Research & Provisional Booking (Operations Lead): Identify top 3-5 venues, secure provisional booking.</li><li>Speaker & Panelist Target List (Content Lead): Finalize list, develop invitation packets.</li><li>Sponsorship Prospect List (Sponsorship Lead): Identify top 20-30 prospects, develop tiered proposals.</li><li>Kru Principles Workshop (Founder/Lead Facilitator): Integrated into kick-off.</li><li>Audience Persona Development (Marketing & Content Lead): High-speed development.</li><li>Simultaneous outreach to priority speakers and sponsors.</li></ul>Weeks 3-4:<ul><li>Secure Venue Contract (Operations Lead): Finalize and sign agreement.</li><li>Speaker & Panelist Confirmation (Speaker Liaison): Confirm 80%+, contracts, A/V riders, travel needs.</li><li>Sponsorship Outreach & Conversion (Sponsorship Lead): Secure 30%+ commitments.</li><li>Website Development & Launch (Marketing Lead): Full event website with registration, bios, agenda.</li><li>Early Bird Registration Planning (Marketing/Registration): Pricing, launch date, promotion strategy.</li><li>Content Outline Finalization (Content Lead): Session descriptions, learning objectives, moderator briefs.</li><li>Intense follow-up for commitments and early bird marketing prep.</li></ul>

Month 2: Acceleration, Marketing Blitz & Production Lock-downWeeks 1-2:<ul><li>Early Bird Registration Opens (Marketing/Registration): Launch full campaign with digital ads, social media, email sequences.</li><li>Speaker & Panelist Final Confirmation (Speaker Liaison): Secure remaining 10-15%, collect bios, headshots, topics.</li><li>Sponsorship Conversion (Sponsorship Lead): Secure 60%+ of target sponsorships.</li><li>A/V & Production Vendor Selection (Operations Lead): Book sound, lighting, video, staging vendors.</li><li>Content & Speaker Alignment Review (Content & Speaker Liaison): Ongoing coordination.</li><li>Monitor registration and aggressively pursue contracts.</li></ul>Weeks 3-4:<ul><li>Full Marketing Campaign Execution (Marketing Lead): Optimize ads, expand media partnerships.</li><li>Finalize Agenda & Session Details (Content Lead): Lock session timings, speaker assignments, moderator guides.</li><li>Volunteer Recruitment Launch (Operations Lead): Active recruitment and screening.</li><li>Attendee Experience Design (Hospitality Lead): Welcome kits, signage, creative elements (Light Tunnel, Tree of Vision, Flash Mentoring).</li><li>Materials Production Initiation (Marketing/Operations): Design and order program guides, badges, signage.</li><li>Impact Measurement Tool Design (Operations & Content Lead).</li><li>Finalize production schematics and begin ordering materials.</li></ul>

Month 3: Final Sprint, Execution & Event DayWeeks 1-2:<ul><li>Standard & Last Call Registration (Marketing/Registration): Final pricing tiers, urgency messaging.</li><li>Speaker Briefings (Speaker Liaison): Individual/group calls to review roles, A/V needs, content flow.</li><li>Kru Training & Briefings (Operations Lead): Mandatory full team training on roles, emergency protocols, principles.</li><li>Materials Production Completion (Marketing/Operations): All printed materials and swag ready.</li><li>Website & Event App Final Content Upload (Marketing Lead): Current info, push notifications set.</li><li>Legacy Initiative Conceptualization (Founder & Strategic Planning): Begin post-event plans.</li></ul>Week 3:<ul><li>Final A/V & Tech Rehearsals (Production Lead): Test all equipment and creative elements.</li><li>Sponsor Deliverable Fulfillment (Sponsorship Lead): Ensure logos, ads, booths ready.</li><li>Full Venue Walk-through (Operations Lead): Comprehensive review with all leads and staff.</li><li>All Materials On-Site & Organized (Operations Lead): Delivery and strategic placement.</li><li>Final Guest Confirmations & Itineraries (Speaker Liaison): Send detailed itineraries.</li><li>Post-Event Reporting & Debrief Schedule (Operations & Finance Lead): Finalize schedule.</li></ul>Week 4:<ul><li>Event Day Execution (All Kru): Excellence, flexibility, servant's heart focus on attendee experience.</li><li>Immediate Post-Event Debrief (Founder/Operations): Internal review.</li><li>Initial Data Capture (Operations/Marketing): Surveys and social media insights.</li><li>Celebrate success and begin cleanup.</li></ul>

Weeks 1-2:<ul><li>Internal Kick-off Meeting (Founder): Official launch, role assignments, emphasize urgency.</li><li>Budget Finalization (Finance Lead): Lock down ETB budget, rapid vendor quote research.</li><li>Core Team Formation (Founder/Operations Lead): Finalize Kru roles.</li><li>Venue Research & Provisional Booking (Operations Lead): Identify top 3-5 venues, secure provisional booking.</li><li>Speaker & Panelist Target List (Content Lead): Finalize list, develop invitation packets.</li><li>Sponsorship Prospect List (Sponsorship Lead): Identify top 20-30 prospects, develop tiered proposals.</li><li>Kru Principles Workshop (Founder/Lead Facilitator): Integrated into kick-off.</li><li>Audience Persona Development (Marketing & Content Lead): High-speed development.</li><li>Simultaneous outreach to priority speakers and sponsors.</li></ul>

Weeks 3-4:<ul><li>Secure Venue Contract (Operations Lead): Finalize and sign agreement.</li><li>Speaker & Panelist Confirmation (Speaker Liaison): Confirm 80%+, contracts, A/V riders, travel needs.</li><li>Sponsorship Outreach & Conversion (Sponsorship Lead): Secure 30%+ commitments.</li><li>Website Development & Launch (Marketing Lead): Full event website with registration, bios, agenda.</li><li>Early Bird Registration Planning (Marketing/Registration): Pricing, launch date, promotion strategy.</li><li>Content Outline Finalization (Content Lead): Session descriptions, learning objectives, moderator briefs.</li><li>Intense follow-up for commitments and early bird marketing prep.</li></ul>

Weeks 1-2:<ul><li>Early Bird Registration Opens (Marketing/Registration): Launch full campaign with digital ads, social media, email sequences.</li><li>Speaker & Panelist Final Confirmation (Speaker Liaison): Secure remaining 10-15%, collect bios, headshots, topics.</li><li>Sponsorship Conversion (Sponsorship Lead): Secure 60%+ of target sponsorships.</li><li>A/V & Production Vendor Selection (Operations Lead): Book sound, lighting, video, staging vendors.</li><li>Content & Speaker Alignment Review (Content & Speaker Liaison): Ongoing coordination.</li><li>Monitor registration and aggressively pursue contracts.</li></ul>

Weeks 3-4:<ul><li>Full Marketing Campaign Execution (Marketing Lead): Optimize ads, expand media partnerships.</li><li>Finalize Agenda & Session Details (Content Lead): Lock session timings, speaker assignments, moderator guides.</li><li>Volunteer Recruitment Launch (Operations Lead): Active recruitment and screening.</li><li>Attendee Experience Design (Hospitality Lead): Welcome kits, signage, creative elements (Light Tunnel, Tree of Vision, Flash Mentoring).</li><li>Materials Production Initiation (Marketing/Operations): Design and order program guides, badges, signage.</li><li>Impact Measurement Tool Design (Operations & Content Lead).</li><li>Finalize production schematics and begin ordering materials.</li></ul>

Weeks 1-2:<ul><li>Standard & Last Call Registration (Marketing/Registration): Final pricing tiers, urgency messaging.</li><li>Speaker Briefings (Speaker Liaison): Individual/group calls to review roles, A/V needs, content flow.</li><li>Kru Training & Briefings (Operations Lead): Mandatory full team training on roles, emergency protocols, principles.</li><li>Materials Production Completion (Marketing/Operations): All printed materials and swag ready.</li><li>Website & Event App Final Content Upload (Marketing Lead): Current info, push notifications set.</li><li>Legacy Initiative Conceptualization (Founder & Strategic Planning): Begin post-event plans.</li></ul>

Week 3:<ul><li>Final A/V & Tech Rehearsals (Production Lead): Test all equipment and creative elements.</li><li>Sponsor Deliverable Fulfillment (Sponsorship Lead): Ensure logos, ads, booths ready.</li><li>Full Venue Walk-through (Operations Lead): Comprehensive review with all leads and staff.</li><li>All Materials On-Site & Organized (Operations Lead): Delivery and strategic placement.</li><li>Final Guest Confirmations & Itineraries (Speaker Liaison): Send detailed itineraries.</li><li>Post-Event Reporting & Debrief Schedule (Operations & Finance Lead): Finalize schedule.</li></ul>

Week 4:<ul><li>Event Day Execution (All Kru): Excellence, flexibility, servant's heart focus on attendee experience.</li><li>Immediate Post-Event Debrief (Founder/Operations): Internal review.</li><li>Initial Data Capture (Operations/Marketing): Surveys and social media insights.</li><li>Celebrate success and begin cleanup.</li></ul>

table