Start: User Accesses Portal

Decision: User Role?

Student

Administrator

Student Logs In

Maps to "Submit Activity" Form

Fills Form & Uploads Proof Document

System Action: Record Saved to Supabase DB (Status: 'Pending')

Admin Logs In

Views Verification Dashboard (Pending Queue)

Reviews Submission & Proof Document

Decision: Approve Submission?

Update Status to 'Approved' in DB → Send Approval Notification (Email)

Update Status to 'Rejected' in DB → Send Rejection Notification (Email)

Student's Digital Portfolio is Updated

Data Feeds into Analytics & Reporting Engine

End