Enterprise Document Repository

Policy docs, HR manuals, legal contracts, project governance

Metadata: author, version, department, effective date

Sources: SharePoint, Confluence, Git/Repos

Preprocessing & Embedding Pipeline

• OCR + text extraction (PDFs, scans)

• Clause-aware chunking (by section/heading)

• PII masking and access tags

• Embedding generation (e.g., Sentence-BERT/Instructor)

• Index to vector store (FAISS/Pinecone/Weaviate)

Vector Store

• Namespaces per domain

• Metadata filters (dept, version, sensitivity)

• TTL/retention & re-index jobs

Retrieval-Augmented Generation (RAG)

• Query understanding (intent, entities)

• Hybrid retrieval: dense vectors + BM25

• Top-k retrieval with metadata filters

• Rerank via cross-encoder or colBERT

• RAG fusion: construct prompt with citations

• Gap detection vs. policy templates

• Risky phrase detection (ambiguous/weak)

• Suggested rewrites with guardrails

• Policy drift detection (diff vs. latest rules)

• Human-in-the-loop review

Contextual Re-ranking

• Cross-encoder scoring

• Diversity/coverage constraints

• Deduplicate near-duplicates

Explainable Outputs

• Highlighted spans and clause IDs

• Confidence scores and thresholds

• Why-flagged rationales

• Citations to sources; redlines diff

Workflow Integrations

• SharePoint/Confluence update suggestions

• Approval workflow hooks

• Versioning and rollback

Notifications & Integrations

• Teams/Slack/email alerts

• Export audit-ready reports (PDF/CSV)

• Webhook to ticketing (Jira/ServiceNow)